Boards of directors need to communicate effectively to set goals for the business and help it reach them. Their communications can expose confidential information including financial data that could be disastrous in the improper hands.
That’s why secure communication between boards is crucial, particularly in the age of technology that is changing how business functions. To accomplish this boards must implement secure collaboration tools like board portals and real-time messaging platforms. It’s also essential for boards to be able to track and evaluate their own governance performance, including their method of securing communication.
For example a board portal that allows for a seamless transition between formal and informal communication channels — like group chats, email, and texting — is crucial for secure board communications. This kind of software can provide a safe, private method to collaborate on documents, and permit easy file sharing and real-time discussions. It should include features that permit granular control for access and deletion, as well as security protocols for encryption and backup.
In addition to a secure board portal, secure instant messaging and meeting scheduling tools are vital. They should be easy to use and function like popular texting, phone and email applications. Moreover, they should have additional security features, such as the ability to delete messages, set contacts, send automatically read notifications and the “view-only” attachment option that prevents downloads, exports, screen captures and forwarding. In addition the backups should be backed up across remote, geographically dispersed locations to mitigate data loss.